Monmouth Arts is a leading, independent, 501c(3) arts advocacy organization that delivers needed programs and services to artists, member organizations, and art affiliates to ensure the arts thrive in every corner of Monmouth County, New Jersey.  Assistance and support from Monmouth Arts is accessible in the form of funding, advocacy, programming, policy development, leadership, outreach, promotion, information, and knowledge-based expertise. Monmouth Arts is Monmouth County’s official arts agency dedicated to improving the quality-of-life for all those who live, work, and visit here by connecting the arts, artists, and the community.

Opportunities offered throughout the year include scholarships, individual grants, organizational grants, and exhibitions. Please contact Submittable directly if you have questions with the online form. For more information about these opportunities or about Monmouth Arts, please go to our website at www.monmoutharts.org.

Special assistance and accommodations are available upon request. Please contact Connie Isbell, ADA Coordinator, at connie@monmoutharts.org.


Monmouth Arts offers a limited number of $500 Mini Grants for arts projects to new and emerging organizations, and organizations only requiring a small amount of funding as part of the Local Arts Grant Program through the New Jersey State Council on the Arts. Organizations can apply for only one Mini Grant per fiscal year and may not have received other Monmouth Arts funding. These grants have a simplified application process and a short time frame from application to award. There is no deadline. Applications are reviewed every two months.


APPLICATION GUIDELINES
Projects must take place during Fiscal Year 2022 (January 1, 2022 - December 31, 2022).   

Mini Grants are intended as an introduction to the ArtHelps Local Arts Grant Program; however, organizations only requiring a small amount of funding for their project may continue to apply for Mini Grants in subsequent years. After one successful Mini Grant application organizations can apply through the regular grant process for future support. A grant received in one year is no guarantee of subsequent funding.


Organizations that apply for General Operating Support or Special Project Support through Monmouth Arts or from the NJ State Council on the Arts may not apply for a Mini Grant. Organizations can apply for one Mini Grant per fiscal year.


Grant recipients must submit a Final Report consisting of a narrative and final financial accounting of the project at the end of the grant period.  The Mini Grant will be paid in full when the application is approved.

Special assistance and accommodations are available upon request. Please contact Connie Isbell, ADA Coordinator, at connie@monmoutharts.org. 


Overview
In partnership with the New Jersey State Council on the Arts, Monmouth Arts offers ArtHelps Local Arts Program Grants through a competitive application process. The grants are intended to support organizations and programs that serve the public and provide access to a diverse array of quality arts experiences throughout Monmouth County.


Types of grants include General Operating Support (GOS) for arts organizations, Special Project Support (SPS) for all types of nonprofit organizations, and Mini Grants (MG) for small and emerging organizations. Applicants that do not have IRS tax exempt status but meet all other criteria and have a fiscal sponsor may apply for a Mini Grant only.


Eligible recipients include Monmouth County nonprofit arts organizations and community groups with arts programs that provide excellent arts events that are accessible and beneficial to the public. Organizations must be able to complete all reporting necessary by the deadlines in order to accept public funds, including the application, a contract, an interim report, and a final report.


​Grant workshops are held each spring to provide step-by-step assistance with the application process and ADA requirements. These virtual workshops are a valuable resource for those considering applying for any type of grant. Monmouth Arts launched a new online application portal in early 2021 and has made changes to the application process, so it is highly recommended that organizations applying for the 2023 grant cycle attend one of these workshops or view the presentation.


Important Dates: Grant Period January 1, 2023 to December 31, 2023 *

  • 2023 Applications available: April 5, 2022
  • Online Workshops: April 6th at 12:00pm and April 7th at 5:00pm
  • Applications due Monday June 13, 2022 by 4:00pm
  • Notification of Successful Award: September 2022
  • Initial payment of 80% sent February 2023 (pending signed digital contract)
  • Interim Survey completed July 2023
  • Final Reports Due January 2024
  • Final payment of 20% sent once funds are received from NJSCA

* Dates are subject to change

Applicant Eligibility
All applicants must meet the following criteria:

  • Must be a municipal agency or a nonprofit entity based in Monmouth County and recognized by the State of New Jersey, with IRS tax exemption as a 501c3 or a 501c4 organization.
  • Incorporated in New Jersey as a nonprofit organization or a unit of local government. Organizations that have not yet achieved nonprofit status but meet all other criteria and have a fiscal sponsor may apply for a Mini Grant.
  • Grant-funded activities must take place in Monmouth County.
  • Have a history of providing an active program in the arts for at least two years prior to application. Those with fewer than two years’ history will be considered on a case-by-case basis and may apply for a Mini Grant.
  • Previous grantees must be in compliance with all contractual requirements of previous contract(s).
  • In compliance with all pertinent state and federal regulations including, but not limited to, the following:    
    • Civil Rights Act of 1964, which bars discrimination based on race, color, national origin, sex, and disability
    • Americans with Disabilities Act (ADA), which requires all providers of public programs and services to ensure that those programs and services can be enjoyed by all citizens, including those with disabilities 
  • Applicants may not apply to the New Jersey State Council on the Arts and Monmouth Arts in the same fiscal year. Applicants may not be funded by any other County Arts Agency.
  • Educational and religious institutions may apply for Special Project Support or Mini Grant only. Higher educational institutions, such as a community college or university, may submit one application per department; all other applicants may only submit one application per year.  Applicants may apply in only one category per fiscal year.

Funding Priorities
As part of our efforts to respond to the changing needs of those we serve, Monmouth Arts is continuing to evolve our programming, operations, and grantmaking. Please note that our funding priorities were updated in 2021. Applicants should show strong initiative in one or more of the following areas:

  • Serving the needs of local artists with exemplary programs, opportunities, services, or presentation of their work.
  • Promoting cultural equity, diversity, and inclusion through projects that elevate the voices and experiences of historically marginalized groups, including those that create opportunities for artists and community members who identify as Black, Indigenous, People of Color (BIPOC) or individuals living with a disability.
  • Forging partnerships and collaborations among individuals or organizations, especially those that include different perspectives within the community and connect the arts to other sectors such as economic development, social services, public safety, and health and healing.
  • Broadening public participation by attracting more people to the arts, bringing in audiences different from those the organization is already attracting, or deepening experiences by increasing current participants' levels of involvement.
  • Advancing and advocating for arts education in schools and life-long learning through the arts.
  • Preserving and conserving art forms and cultural heritage through public presentation.

Types of Grants
Please be sure to read the complete guidelines for the grant to which you are applying. Applicants may only apply for one type of grant per year.

  • General Operating Support (GOS): General Operating Support grants are available to support the overall operations of nonprofit organizations that are exclusively devoted to the arts. Applicants must have an arts-related primary mission and a current strategic plan. Requests may not exceed 20% of the organization’s annual operating budget, with a minimum request of $1,000 and a maximum of $10,000. In previous cycles, GOS grants had to be matched one dollar for every dollar awarded (1:1); however, there is no match requirement for FY 2023.
  • Special Project Support (SPS): Special Project Grants are for an arts project or event that will occur either once or periodically for a short duration of time. Requests can be for up to 50% of project or event expenses, with a minimum request of $1,000 and a maximum of $5,000. In previous cycles, SPS grants had to be matched one dollar for every dollar awarded (1:1), except for non-arts organizations, which required a match of two dollars for every dollar awarded (2:1); however, there is no match requirement for FY 2023.
  • Mini Grant (MG): Mini Grants ($500) are available for arts projects to new and emerging organizations, and organizations requiring a small amount of funding. Mini Grants have a simplified application process and a short time frame from application to award. Applications are accepted on a rolling basis and are reviewed every two months. Mini Grants are intended as an introduction to the ArtHelps grant program. In previous cycles, Mini Grants had to be matched one dollar for every dollar awarded (1:1); however, the match requirement is currently suspended.

Note: Municipal agencies and educational and religious institutions may apply for Special Project Support or Mini Grant only.


Eligible and Ineligible Costs
Grant requests may include funds for personnel, artistic fees, space or other rental costs, materials and supplies, volunteer stipends, intern stipends, marketing and promotion, consultant fees, legal fees for rights to production, and insurance.


Grant requests may not include funds for capital improvements, acquisitions, renovations, hospitality costs, foreign travel, deficit reduction, scholarship funds or fellowships, programs in educational or religious institutions not open to the public at large, sub-granting to another organization, fundraising events, and sponsorships. Colleges, universities, other educational and religious organizations may not include funds to pay salaries of faculty or members of the clergy unless it can be clearly demonstrated that such salaries, or a prorated share of them, expressly underwrite the project.


ADA Compliance
Ensuring that the programming supported by Monmouth Arts is available to the widest possible audience is a high priority.  This includes access for people with disabilities.  Accessibility includes the physical performance/exhibition space (whether owned, rented, or borrowed), programming, audience marketing, personnel sensitivity training, audience development, and printed materials. All grant applications will include an Accessibility Survey and related narrative for compliance with the Americans with Disabilities Act. Additional resources, including a more comprehensive ADA Self-Assessment Tool, can be found on The New Jersey Theatre Alliance’s Cultural Access Network Project website at https://njtheatrealliance.org/ada-planning. It is helpful to use the Self-Assessment tool before doing the Survey.


Evaluation Criteria
Awards are highly competitive, based on

  • Public Benefit: Meet community needs/interests; demonstrate outreach; reach diverse audiences; utilize effective marketing; serve appropriate number of people.
  • Artistic Merit: Provide innovative, creative, and high-quality programming; expand artistic impact on the community; utilize a system to engage artists and evaluate programming.
  • Funding Priorities: Show strong initiative in one or more areas of funding priority, including serving the needs of artists as well as the promotion of cultural equity, diversity, and inclusion (see complete list in guidelines).
  • Accessibility Efforts: Demonstrate understanding of Americans with Disabilities Act; provide accessible programming; engage audiences and artists of all abilities; offer programming accommodations if requested.
  • Administrative Ability: Quality of application; qualified organization and staff capable of carrying out projects; evidence of long-range planning (collaborations, diverse funding, sustainability).
  • Budget: Provide a clear, well-developed, and accurate budget; demonstrate realistic income and expense projections.
  • Compliance: Show past compliance with reporting requirements and deadlines from previous grants from Monmouth Arts.

Review Process
Monmouth Arts appoints a highly qualified panel of artists, arts administrators and nonprofit experts to evaluate applications with the Board of Trustees making the final approvals. Applications are evaluated on artistic excellence and organizational capacity including public benefit, accessibility of the organization, program, project, or event as well as the applicant’s overall accountability. All decisions are final and may not be appealed.


Steps of the Grant Application Process

  1. Organization submits application (see list of application materials below)
  2. Monmouth Arts staff review application
  3. Independent panel review
  4. Grant committee review
  5. Board of Trustees approval
  6. Monmouth Arts and Regrantee sign contract
  7. Regrantee completes Interim Survey
  8. Monmouth Arts evaluates programming/conducts site visits
  9. Regrantee submits Final Report

Regrantee Obligations

  • A Revised Budget based on the actual grant award will be required with the signed digital contract in October 2022.
  • A Final Report will be due in January 2024 at the conclusion of the grant period. Final Reports will include a final budget, a description of how the funds were expended as well as demographic and statistical data on the population served. Regrantees that do not comply with the deadline may be denied future funding.
  • A Publicity Agreement requires that regrantees credit Monmouth Arts on publicity materials, including brochures, programs, websites, electronic communications, and posters. Additionally, regrantees are required to submit photographs of programming that may be used in Monmouth Arts materials.
  • Grant payments may be delayed or cancelled due to the delay or cancellation of funding to Monmouth Arts from the New Jersey State Council on the Arts.
  • Unexpended funds must be returned to Monmouth Arts. If an organization is unable to expend the grant money awarded or make the required financial match, regrantees must contact Monmouth Arts immediately. Staff will work with you to find a positive solution.
  • As part of the Monmouth Arts regrantee evaluation, organizations must make available two complimentary tickets for at least one grant-funded program during the grant cycle.
  • Notify Monmouth Arts of any personnel changes in Board or staff that directly affect the administration of the grant during the funding year.

A Completed Application Includes the Following:

  1. Finance Chart for GOS; Project Budget for SPS and MG (attachment)
  2. Copy of organization’s most current IRS 990 Form (attachment).
  3. Audited financial statements for organizations with gross receipts over $500,000 or Internal Financial Statement for smaller organizations (attachment)
  4. One example of a brochure or program with required funding statement/logos if the organization received funding between 2019 and 2022 (attachment).
  5. Work samples by discipline (attachments):
  • Music – a recording representing the best performance over the past 18 months that includes a variety of tempos and styles in musical performance. Limit five minutes.
  • Dance, theater, film, and interdisciplinary organizations – a recording of a performance or piece during the past 18 months. Limit five minutes.
  • Visual arts, crafts, media arts, and photography organizations – one catalog of an exhibit from the past 18 months and/or five to ten images; up to four can be images of the space and/or installation of an exhibit and the rest of the images should be exhibited work in JPEG format, sized at 300 dpi.

Note: Good quality recording or video are critical to evaluating the artistic quality of the applicant’s organization or project. Files must be clearly labeled with the following information: name of organization, title and date of performance, event, or exhibition.

6. Support Materials (limit of three attachments): media coverage, advertisements, press releases, promotional materials, critical reviews, awards /recognition received, newsletters, annual report, social media/website analysis, etc (pdf format).

Special assistance and accommodations are available upon request. Please contact Connie Isbell, ADA Coordinator, at connie@monmoutharts.org.


Overview
In partnership with the New Jersey State Council on the Arts, Monmouth Arts offers ArtHelps Local Arts Program Grants through a competitive application process. The grants are intended to support organizations and programs that serve the public and provide access to a diverse array of quality arts experiences throughout Monmouth County.


Types of grants include General Operating Support (GOS) for arts organizations, Special Project Support (SPS) for all types of nonprofit organizations, and Mini Grants (MG) for small and emerging organizations. Applicants that do not have IRS tax exempt status but meet all other criteria and have a fiscal sponsor may apply for a Mini Grant only.


Eligible recipients include Monmouth County nonprofit arts organizations and community groups with arts programs that provide excellent arts events that are accessible and beneficial to the public. Organizations must be able to complete all reporting necessary by the deadlines in order to accept public funds, including the application, a contract, an interim report, and a final report.


​Grant workshops are held each spring to provide step-by-step assistance with the application process and ADA requirements. These virtual workshops are a valuable resource for those considering applying for any type of grant. Monmouth Arts launched a new online application portal in early 2021 and has made changes to the application process, so it is highly recommended that organizations applying for the 2023 grant cycle attend one of these workshops.


Important Dates: Grant Period January 1, 2023 to December 31, 2023 *

  • 2023 Applications available: April 5, 2022
  • Online Workshops: April 6th at 12:00pm and April 7th at 5:00pm
  • Applications due Monday June 13, 2022 by 4:00pm
  • Notification of Successful Award: September 2022
  • Initial payment of 80% sent February 2023 (pending signed digital contract)
  • Interim Survey completed July 2023
  • Final Reports Due January 2024
  • Final payment of 20% sent once funds are received from NJSCA

* Dates are subject to change


Applicant Eligibility
All applicants must meet the following criteria:

  • Must be a municipal agency or a nonprofit entity based in Monmouth County and recognized by the State of New Jersey, with IRS tax exemption as a 501c3 or a 501c4 organization.
  • Incorporated in New Jersey as a nonprofit organization or a unit of local government. Organizations that have not yet achieved nonprofit status but meet all other criteria and have a fiscal sponsor may apply for a Mini Grant.
  • Grant-funded activities must take place in Monmouth County.
  • Have a history of providing an active program in the arts for at least two years prior to application. Those with fewer than two years’ history will be considered on a case-by-case basis and may apply for a Mini Grant.
  • Previous grantees must be in compliance with all contractual requirements of previous contract(s).
  • In compliance with all pertinent state and federal regulations including, but not limited to, the following:    
    • Civil Rights Act of 1964, which bars discrimination based on race, color, national origin, sex, and disability
    • Americans with Disabilities Act (ADA), which requires all providers of public programs and services to ensure that those programs and services can be enjoyed by all citizens, including those with disabilities 
  • Applicants may not apply to the New Jersey State Council on the Arts and Monmouth Arts in the same fiscal year. Applicants may not be funded by any other County Arts Agency.
  • Educational and religious institutions may apply for Special Project Support or Mini Grant only. Higher educational institutions, such as a community college or university, may submit one application per department; all other applicants may only submit one application per year.  Applicants may apply in only one category per fiscal year.

Funding Priorities
As part of our efforts to respond to the changing needs of those we serve, Monmouth Arts is continuing to evolve our programming, operations, and grantmaking. Please note that our funding priorities were updated in 2021. Applicants should show strong initiative in one or more of the following areas:

  • Serving the needs of local artists with exemplary programs, opportunities, services, or presentation of their work.
  • Promoting cultural equity, diversity, and inclusion through projects that elevate the voices and experiences of historically marginalized groups, including those that create opportunities for artists and community members who identify as Black, Indigenous, People of Color (BIPOC) or individuals living with a disability.
  • Forging partnerships and collaborations among individuals or organizations, especially those that include different perspectives within the community and connect the arts to other sectors such as economic development, social services, public safety, and health and healing.
  • Broadening public participation by attracting more people to the arts, bringing in audiences different from those the organization is already attracting, or deepening experiences by increasing current participants' levels of involvement.
  • Advancing and advocating for arts education in schools and life-long learning through the arts.
  • Preserving and conserving art forms and cultural heritage through public presentation.

Types of Grants
Please be sure to read the complete guidelines for the grant to which you are applying. Applicants may only apply for one type of grant per year.

  • General Operating Support (GOS): General Operating Support grants are available to support the overall operations of nonprofit organizations that are exclusively devoted to the arts. Applicants must have an arts-related primary mission and a current strategic plan. Requests may not exceed 20% of the organization’s annual operating budget, with a minimum request of $1,000 and a maximum of $10,000. In previous cycles, GOS grants had to be matched one dollar for every dollar awarded (1:1); however, there is no match requirement for FY 2023.
  • Special Project Support (SPS): Special Project Grants are for an arts project or event that will occur either once or periodically for a short duration of time. Requests can be for up to 50% of project or event expenses, with a minimum request of $1,000 and a maximum of $5,000. In previous cycles, SPS grants had to be matched one dollar for every dollar awarded (1:1), except for non-arts organizations, which required a match of two dollars for every dollar awarded (2:1); however, there is no match requirement for FY 2023.
  • Mini Grant (MG): Mini Grants ($500) are available for arts projects to new and emerging organizations, and organizations requiring a small amount of funding. Mini Grants have a simplified application process and a short time frame from application to award. Applications are accepted on a rolling basis and are reviewed every two months. Mini Grants are intended as an introduction to the ArtHelps grant program. In previous cycles, Mini Grants had to be matched one dollar for every dollar awarded (1:1); however, the match requirement is currently suspended.

Note: Municipal agencies and educational and religious institutions may apply for Special Project Support or Mini Grant only.


Eligible and Ineligible Costs
Grant requests may include funds for personnel, artistic fees, space or other rental costs, materials and supplies, volunteer stipends, intern stipends, marketing and promotion, consultant fees, legal fees for rights to production, and insurance.
Grant requests may not include funds for capital improvements, acquisitions, renovations, hospitality costs, foreign travel, deficit reduction, scholarship funds or fellowships, programs in educational or religious institutions not open to the public at large, sub-granting to another organization, fundraising events, and sponsorships. Colleges, universities, other educational and religious organizations may not include funds to pay salaries of faculty or members of the clergy unless it can be clearly demonstrated that such salaries, or a prorated share of them, expressly underwrite the project.


ADA Compliance
Ensuring that the programming supported by Monmouth Arts is available to the widest possible audience is a high priority.  This includes access for people with disabilities.  Accessibility includes the physical performance/exhibition space (whether owned, rented, or borrowed), programming, audience marketing, personnel sensitivity training, audience development, and printed materials. All grant applications will include an Accessibility Survey and related narrative for compliance with the Americans with Disabilities Act. Additional resources, including a more comprehensive ADA Self-Assessment Tool, can be found on The New Jersey Theatre Alliance’s Cultural Access Network Project website at https://njtheatrealliance.org/ada-planning. It is helpful to use the Self-Assessment tool before doing the Survey.


Evaluation Criteria
Awards are highly competitive, based on

  • Public Benefit: Meet community needs/interests; demonstrate outreach; reach diverse audiences; utilize effective marketing; serve appropriate number of people.
  • Artistic Merit: Provide innovative, creative, and high-quality programming; expand artistic impact on the community; utilize a system to engage artists and evaluate programming.
  • Funding Priorities: Show strong initiative in one or more areas of funding priority, including serving the needs of artists as well as the promotion of cultural equity, diversity, and inclusion (see complete list in guidelines).
  • Accessibility Efforts: Demonstrate understanding of Americans with Disabilities Act; provide accessible programming; engage audiences and artists of all abilities; offer programming accommodations if requested.
  • Administrative Ability: Quality of application; qualified organization and staff capable of carrying out projects; evidence of long-range planning (collaborations, diverse funding, sustainability).
  • Budget: Provide a clear, well-developed, and accurate budget; demonstrate realistic income and expense projections.
  • Compliance: Show past compliance with reporting requirements and deadlines from previous grants from Monmouth Arts.

Review Process
Monmouth Arts appoints a highly qualified panel of artists, arts administrators and nonprofit experts to evaluate applications with the Board of Trustees making the final approvals. Applications are evaluated on artistic excellence and organizational capacity including public benefit, accessibility of the organization, program, project, or event as well as the applicant’s overall accountability. All decisions are final and may not be appealed.


Steps of the Grant Application Process

  1. Organization submits application (see list of application materials below)
  2. Monmouth Arts staff review application
  3. Independent panel review
  4. Grant committee review
  5. Board of Trustees approval
  6. Monmouth Arts and Regrantee sign contract
  7. Regrantee submits Interim Report
  8. Monmouth Arts evaluates programming/conducts site visits
  9. Regrantee submits Final Report


Regrantee Obligations

  • A Revised Budget based on the actual grant award will be required with the signed digital contract in October 2022.
  • A Final Report will be due in January 2024 at the conclusion of the grant period. Final Reports will include a final budget, a description of how the funds were expended as well as demographic and statistical data on the population served. Regrantees that do not comply with the deadline may be denied future funding.
  • A Publicity Agreement requires that regrantees credit Monmouth Arts on publicity materials, including brochures, programs, websites, electronic communications, and posters. Additionally, regrantees are required to submit photographs of programming that may be used in Monmouth Arts materials.
  • Grant payments may be delayed or cancelled due to the delay or cancellation of funding to Monmouth Arts from the New Jersey State Council on the Arts.
  • Unexpended funds must be returned to Monmouth Arts. If an organization is unable to expend the grant money awarded or make the required financial match, regrantees must contact Monmouth Arts immediately. Staff will work with you to find a positive solution.
  • As part of the Monmouth Arts regrantee evaluation, organizations must make available two complimentary tickets for at least one grant-funded program during the grant cycle.
  • Notify Monmouth Arts of any personnel changes in Board or staff that directly affect the administration of the grant during the funding year.

A Completed Application Includes the Following:

  1. Finance Chart for GOS; Project Budget for SPS and MG (attachment)
  2. Copy of organization’s most current IRS 990 Form (attachment).
  3. Audited financial statements for organizations with gross receipts over $500,000 or Internal Financial Statement for smaller organizations (attachment).
  4. One example of a brochure or program with required funding statement/logos if the organization received funding between 2019 and 2022 (attachment).
  5. Work samples by discipline (attachments):
  • Music – a recording representing the best performance over the past 18 months that includes a variety of tempos and styles in musical performance. Limit five minutes.
  • Dance, theater, film, and interdisciplinary organizations – a recording of a performance or piece during the past 18 months. Limit five minutes.
  • Visual arts, crafts, media arts, and photography organizations – one catalog of an exhibit from the past 18 months and/or five to ten images; up to four can be images of the space and/or installation of an exhibit and the rest of the images should be exhibited work in JPEG format, sized at 300 dpi.

Note: Good quality recording or video are critical to evaluating the artistic quality of the applicant’s organization or project. Files must be clearly labeled with the following information: name of organization, title and date of performance, event, or exhibition.

6. Support Materials (limit of three attachments): media coverage, advertisements, press releases, promotional materials, critical reviews, awards /recognition received, newsletters, annual report, social media/website analysis, etc (pdf format).

In partnership with the New Jersey State Council on the Arts, Monmouth Arts is offering an infusion of $30,000 in “Renew 2022” funds to support Monmouth County’s cultural community. This opportunity will focus on reviving Monmouth County live performances and events that fuel the reopening and recovery of nonprofit arts organizations. Events and live performances must be presented by small nonprofit arts organizations or artists or artist collectives that focus on community engagement. Individual artists or collectives presenting free in-person art events and live performances must partner with a nonprofit organization.

Renew 2022 grants will be awarded in the amount of $1,000 – $5,000. All funds must be used between May 1 and December 31, 2022. Grants will be provided for work across all artistic disciplines (dance, music, craft, film, traditional art, theater and performance, multidisciplinary, visual art, literary art). The deadline to apply is May 23rd, 2022.

Priority will be given to the following:

  • First-time applicants to Monmouth Arts
  • Arts events and activities that benefit under-resourced communities.
  • Project types that allocate over 50% of the budget to artist fees.

How to Apply?

Applications for Renew 2022 must be completed on Submittable, Monmouth Arts’ grant portal. Please read the guidelines carefully and then follow the link to the Submittable application. Applicants who are not yet registered with Submittable may sign up for a free account. The deadline to apply is May 23rd, 2022. First-time applicants who have questions are encouraged to contact Connie Isbell at connie@monmoutharts.org before starting an application.

Due to the limited amount of funding available, only one proposal per applicant will be accepted. Late, ineligible, and incomplete applications will not be reviewed.

Matching funds are not required for this grant. However, if performance or event expenses are more than the grant amount, applicants will be required to outline how they plan to secure funding to cover the rest of the project. Although the Renew 2022 application has been streamlined to create easier access to funding, a final report will be required within 30 days of the conclusion of the funded project.

What are Eligibility Requirements?

  • Organizations must be based in Monmouth County, with a valid mailing address and proof of current nonprofit status (ex. IRS 501(c)3 letter).
  • Individual artists or artist collectives working in partnership with a community-based nonprofit organization. A letter of commitment from the partner organization that confirms the collaboration and outlines the scope of the partnership in relation to the proposed event must be included. Partner organizations must also be based in Monmouth County.  Note: Artists who work collaboratively may apply as a team but will need to submit one application and name one lead artist. Artists must be over 21 years of age and have worked in the United States for the last two years.
  • First-time applicants are encouraged to participate. Current 2022 ArtHelps Local Arts Program grant recipients may apply for distinct performances or events than those already being funded.
  • Projects may focus on reaching a particular constituency; however, they may not be exclusionary under national civil rights laws and policies prohibiting discrimination. This extends to hiring practices and audience engagement.
  • Projects do not have to be new. Artistically excellent existing projects can be just as competitive as new activities. Projects do not need to be large-scale; we welcome small and medium-sized projects that can make a difference in the community.
  • Arts events and live performances must be held in Monmouth County between May 1 and December 31, 2022.

What is Not Eligible?

  • Organizations that cannot present a valid tax-exempt Federal ID number; artists and artist collectives who cannot submit a letter of commitment with a nonprofit organization that has a valid tax-exempt Federal ID number.
  • Board and staff members as well applicants related to a Monmouth Arts Board or staff member.
  • Applicants who have applied for a 2022 ArtHelps Mini Grant from Monmouth Arts.
  • Nonprofits with operating income budgets over $500,000 for two of the last three fiscal years.
  • Applicants cannot apply for support to cover a performance or event that is currently funded by Monmouth Arts or another foundation or government grant (county, state, or federal).
  • Funds cannot be used to cover expenses already covered by another government fund, such as the Shuttered Venue Operators Grant (SVOG).
  • Funds may not be used for expenses for capital improvements or equipment, food, liquor, out-of-state activities, or operating expenses of privately owned facilities (homes and studios).
  • Fundraisers/social activities such as receptions, parties, and galas will not be funded.
  • Programs available only to a private function or closed group are not eligible for this funding.
  • Programs that serve only the applicant organization’s members.
  • For-profit businesses, K-12 educational institutions, departments or agencies of government, including municipal libraries.

Evaluation Guidelines

Monmouth Arts appoints a highly qualified panel of artists, arts administrators, and nonprofit experts to evaluate applications. Based on the following criteria, panelists will score applications and make recommendations on which projects will be funded:

  • Artistic merit
  • Clearly stated objectives
  • A clear and realistic plan for implementation
  • A realistic budget for the stated proposal
  • Funding priorities: Special consideration will be given to all project types that allocate over 50% of the budget to artist fees, as well as first-time applicants and projects for under-resourced communities.
  • The project should be free and accessible to any member of the community who wishes to partake in the experience; venues must be in compliance with standards of the  Americans with Disabilities Act.

Monmouth Arts promotes equity and inclusion and encourages all eligible organizations to participate in this opportunity. Applicants who require assistance services may contact Connie Isbell at connie@monmoutharts.org or call (732) 212-1890 ext 3.

NOTIFICATION OF AWARD

Monmouth Arts will schedule virtual meetings with finalists prior to grant notifications. All applicants will be notified in writing no later than June 6, 2022. All decisions are final and may not be appealed.

DISTRIBUTION OF FUNDS

Monmouth Arts will provide digital contracts for selected applicants. Once contract documents have been signed and a Monmouth County address is verified, Monmouth Arts will issue 75% of the total award amount.

After the project is successfully executed, grantees are required to complete a final report. Upon approval of the final report and supplemental materials, Monmouth Arts will issue the final 25% of the total award amount.

Review Process

Monmouth Arts appoints a panel of artists, arts administrators and nonprofit professionals to evaluate applications with the Board of Trustees making the final approvals. All decisions are final and may not be appealed.

Important Dates

  • Renew Applications available: Week of April 11, 2022
  • Applications are due Monday, May 23, 2022, by 4:00pm
  • Notification of Successful Award: June 6, 2022
  • Initial payment of 75% sent in June 2023 (pending signed digital contract)
  • Final Reports Due 30 days after completion of project/event
  • Final payment of 25% sent after review of Final Report.

* Dates are subject to change

Regrantee Obligations

●  A Final Report will be due within 30 days of the conclusion of the grant-funded event. Final Reports will include a final budget, a description of how the funds were expended as well as demographic and statistical data on the population served. Those that do not comply with the deadline may be denied future funding.

●  Regrantees must credit Monmouth Arts on publicity materials, including brochures, programs, websites, electronic communications, and posters. Additionally, regrantees will be asked to submit photographs of programming that may be used in Monmouth Arts materials.

●  Grant payments may be delayed or canceled due to the delay or cancellation of funding to Monmouth Arts from the New Jersey State Council on the Arts.

●  Unexpended funds must be returned to Monmouth Arts. If an organization is unable to expend the grant money awarded, they must contact Monmouth Arts immediately. 

A Completed Application Includes the Following:

  1. Renew 2022 Project Budget Sheet (attachment, download from our website)
  2. Copy of an IRS determination letter confirming tax-exempt status under Section 501(c)(3) of the Internal Revenue Code
  3. If partnering with a nonprofit, please upload a letter from the sponsoring non-profit organization describing the nature of the arrangement.
  4. Work samples by discipline (good quality recording or video is critical to evaluate the artistic quality of the applicant’s organization or project):

●  Music – a recording representing the best performance over the past 18 months that includes a variety of tempos and styles in musical performance. Limit five minutes.

●  Dance, theater, film, and interdisciplinary organizations – a recording of a performance or piece during the past 18 months. Limit five minutes.

●  Visual arts, crafts, media arts, and photography organizations – one catalog of an exhibit from the past 18 months and/or five to ten images; up to four can be images of the space and/or installation of an exhibit and the rest of the images should be exhibited work in JPEG format, sized at 300 dpi.

5. Optional Support Materials (limit of three attachments): media coverage, advertisements, press releases, promotional materials, critical reviews, awards /recognition received, newsletters, etc. (pdf format).

Monmouth Arts has been chosen for a second year to serve as a regranting agency for COVID Artist Relief Grants from the New Jersey Arts & Culture Renewal Fund (NJACRF) of the Princeton Area Community Foundation. A total of $24,000 in grants will be awarded to provide direct financial relief to Monmouth County artists and teaching artists to assist with living or career needs due to the loss of income caused by the pandemic. Grants will be awarded based upon demonstrated financial need, available funding, and equitable distribution of funds relating to racial/ethnic diversity, geography, and arts disciplines. Please note that this application is also available in Spanish on our website.

Artists may receive NJACRF funds from only one regranting organization in 2022.

Grant Request: $1,000 to $2,500

Grant Timeline:

  • APPLICATIONS OPEN: April 28, 2022
  • APPLICATION DEADLINE: June 1, 2022 by 4:00pm
  • NOTIFICATIONS: All applicants will be notified in writing no later than June 20, 2022

Eligibility Requirements:

- A working artist since 2020 and able to demonstrate a sustained commitment to work and career in chosen medium

- 21 years of age or older

- A resident of Monmouth County for the past six months

- Working in the United States for the last two years

- An artist who is not a Monmouth Arts staff, board, or grant review panel member's immediate family member.

- Not enrolled in high school or college in 2020, 2021, and 2022

- Artists who work in the following fields:

  • Craft (ceramics, fiber, glass, jewelry, metals, textiles, etc.)
  • Dance (dancers, choreographers)
  • Film (animation, documentary, episodic, experimental, narrative, etc.)
  • Music (composers, musicians)
  • Theater and Performance (directing, experimental, live-action, playwriting, puppetry, etc.)
  • Traditional Arts (work related to the continuity and evolution of a tradition or cultural heritage such as cultural dance, cultural music, oral expression, traditional crafts, etc.)
  • Visual Art (installation, curation, painting, performance art, photography, sculpture, sound art, video, etc.)
  • Literary Art (fiction, nonfiction, poetry, literature for children)

Note: You’ll be required to include evidence of your presence as an artist. This could include one or more of the following:

  • Website link (yours or another where your work appears)
  • Social media presence
  • Etsy page or another marketing platform
  • Work samples
  • Names of 1-3 income-generating events you have attended within the last two years and visual/audio evidence of your work as an artist.

For this relief grant, we will prioritize grant awards to historically excluded and oppressed communities, specifically, those who self-identify as Black, LatinX, Asian Pacific Islander, Indigenous, and/or a Person of Color, LGBTQ+, or a Person with a Disability.

Monmouth Arts promotes equity and inclusion and encourages all eligible individuals to participate in this opportunity. Applicants who require assistance services may contact Connie Isbell at connie@monmoutharts.org or call (732) 212-1890 ext 3.

Application Information

The application for this competitive grant must be completed in its entirety. You will be asked to provide your contact information, reply to the narrative prompts, and confirm your eligibility for the program. You must verify your Monmouth County residency by providing a current driver’s license or other forms of a valid ID.  Monmouth Arts is not responsible for the lateness of any submission..

Submission

Submission of the application indicates that you have completed all required fields in the online application form but does not guarantee eligibility or that all guideline requirements have been met. Eligible applicants may submit only one application for the COVID-19 Relief Grant opportunity from Monmouth Arts or any other regranting agency.

Review Process

All COVID-19 Relief Grant applications will be reviewed against the listed criteria for eligibility by Monmouth Arts staff. Once eligibility has been confirmed, a grant panel will review applications and make award recommendations. Recommendations will be approved by the Monmouth Arts Board of Trustees.

Award Payment

Monmouth Arts will provide digital contracts for selected artists. Once contract documents have been signed and a permanent Monmouth County address is verified, the grant’s total award amount will be released. Personal information will not be disclosed or publicized.

Have Questions or Need Assistance?

Application assistance is available upon request by contacting Connie Isbell at connie@monmoutharts.org or call (732) 212-1890 ext 3.

Monmouth Arts